Date:   November 2, 2009

Time: 6:30 p.m.

Place: Remington Town Hall, 24 South Indiana Street 

Members Present: Pat Berger, Charles Illingworth, Jim Stewart, Brian Melchi, Susie Sigo 

Others Present: Mark Jones, Bruce Messersmith, John Flinn, Kay Brown, John Casey, Barb Lawson, Paul Westmoreland, Ryan Byrd, Don Hoekstra, Floyd Legler, Dan Bowman, Ed VanWeelden, Tom Runkle, John Schuetzenhofer, Jon Borgers, Wendy Schwab. 

Brian Melchi opened the meeting with the Pledge of Allegiance. Minutes from the October 5, 2009 meeting were approved as sent on a motion by Susie Sigo seconded by Jim Stewart. Motion carried. 

Trash bids were then opened and read as follows:  

Ø Mitchell Disposal of Monticello- - 1-year in the amount of $75,000 Plus $7200.00 per year for an annual clean up. 

Ø Indiana Waste Systems Inc. of Monticello- - 1-year $62,376.00,       2-year $64,493.64,                          3-year $67,073.40.  One large item allowed per week; appliances accepted with freon as long as the handler allowed it. No carts included 

Ø Allied Waste Services- -1-year $76,107.96   ($12.97 per unit),  2-year $79,159.32, 3-year $82,328.04     

 One large item allowed each week; appliances with freon allowed, carts included; fuel addendum in the amount of $3.25 

Ø Waste Management- -1-year $78,631.20   ($13.40 per unit),   2-year $80,990.14, 3-year $83,419.84

$50 per large item for appliances--$100 if contains freon 

The council will take all bids under advisement and award the bid at the December 7, 2009 meeting.

Jonathan Borgers with M. D. Wessler & Associates presented the council with Change Order #1 in the Advance Auto Road Project. The contract price prior to the change order was for $276,306.66. The change order is in the amount of $87,739.17 increasing the contract amount to $364,045.83. The change order consisted of improvements that were needed once the excavation began; removal of existing and installation of new reflectors; revision of the ditch grade because of proximity of existing utilities. Susie Sigo moved to accept Change Order #1 with the increase. Pat Berger seconded the motion. Motion carried. 

Borgers also presented Pay Application #1 in the amount of $345,843.54 for Town & Country Construction, stating this included all but the retainage amount of $18,202.29. The pay application did reflect the change order. Susie Sigo moved to allow payment of Pay Application #1. Charlie Illingworth seconded the motion. Motion carried. 

It was asked where Borgers was on the WWTP update. Borgers stated he was still getting estimates for the disinfection system, sludge handling, and overall hydraulics. 

Borgers presented an agreement for preliminary engineering services in the amount of $20,000. This agreement included reviewing the last upgrade of the plant and outlined other scope of services to be included. This would also meet the SRF programs requirements. Any additional work would be on an hourly fee basis plus extras. Pat Berger mentioned that this time around disaster recovery money would not require a match. KIRPC needs a PER from Wessler for the next round of disaster recovery grant money. Pat Berger then moved to accept the PER agreement from Wessler. Charlie Illingworth seconded the motion. Motion carried. 

Citizens:  Al Schambach was present to discuss the $500 in charges he was given for a new service line that had been installed at his residence.    He did not understand why he was charged this amount since there would be no additional sewage given to the town and the town was providing no additional service to him. He stated that Bruce Messersmith had not done any work on the line for the town. It was discussed that Mr. Schambach had been told that if he hooked into the current line there would be no additional charges but Mr. Schambach had run a new line rather than using the current line. The job was not done very well.   Schambach was asking the town to waive the fee. Jim Stewart stated that he felt the fee could be waived since it was not new construction. Brian Melchi stated he was okay with waiving some of the fee but not all of it because the way the job was poorly done it has now created another stress point in the line. Charlie Illingworth asked if the correct procedure had been followed. Mark Jones stated that typically the town would be called to check the job but had not been called. Schambach did the work himself. Jim Stewart then moved that Schambach should pay $250 rather than the original $500. Charlie Illingworth seconded the motion. Motion carried.  Schambach also asked for his annual sewage credit for his ice rink. The council gave permission for this. 

Floyd Legler was present to speak to the council about gravesites that are on town property out at the wastewater plant in what used to be called Carpenter's Grove.    He would like permission to locate and mark off the graves. He stated he planned on getting a group to underwrite the cost of preserving the graves. Susie Sigo stated she would like to see this done. Brian Melchi stated he had no problem with this as long as the town's daily business would not be interrupted.   Legler asked if Mark Jones would able to assist him with this. The council had no problem with him moving forward with this. 

Wendy Schwab was present to give the council an update on the RWCDC. She stated the flags at the library should be up this week. She asked if the town planter in front of this could be moved. There will be no problem with doing this. 

Dan Bowman was present at the request of Susie Sigo. Carl Pampel wants to retire as building commissioner and Dan is interested in the position. After discussion it was decided that Dan Bowman would take over the position on November 9^th contingent on Carl Pampel turning in his resignation. Susie Sigo moved to accept Dan Bowman upon Carl's resignation. Jim Stewart seconded the motion. Motion carried. 

Town Attorney

John Casey presented an ordinance for minimum housing standards for Remington. He suggested that the council review the ordinance and proceed with adoption at the next regular council meeting in December.  

Water- -Mark Jones reported all the wells were up. His State inspector had been out last week and everything is in great shape. Hydrants have been flushed. The old town hall is ready for Mike Coty to work on.   Jones stated that the water lines out west of town had no fire hydrants on this line. He would like to put a hydrant out there to help with the flushing. Brian Melchi asked how much a hydrant would cost. Jones stated around $1500 and that the residents out there would be responsible for the annual hydrant fee of a little over $800. The council questioned as to whether a new flush out valve could be added rather than a hydrant. They also felt that residents should be notified about the charge if they have never had to pay one before.   Jones is to figure out how many people this would effect and report back to the council at the next meeting. 

Street Department-- John Flinn reported that Northwest Territories Tree Service should be in town this week to start taking trees down.  New trash cans for the downtown area are in. He will get them placed around soon.  Flinn asked the council to start thinking about purchasing a leaf vac. He was asked how much a new leaf vac would cost. Flinn stated that it would cost around $41,000. Pat Berger asked Flinn if we could apply for the Indiana Solid Waste District grant again. Flinn stated he believed the deadline had passed for that. Flinn stated we might want to look at a lease-purchase. Pat Berger asked if there were any farmers interested in taking the leaves. Flinn stated not really and that Wolcott hauls to Reynolds where it is composted.   

Flinn also stated that council should start looking at a new dump truck. He will check out when the next grant round will be and also check into IDEM grants. 

Police Report:  Marshal Westmoreland gave his police report for the month of October. A copy of this report is on file in the Clerk-Treasurer's office. Marshal Westmoreland then read a letter to the council stating that he would be retiring from his position on February 4, 2010. He recommended to the council that they move his Deputy, John Schuetzenhofer up to the Marshal position. Westmoreland also stated that he would be willing to work part-time if the town needed him. 

Fire Department- -A written report for the fire department report for the month of October was given to the council. A copy of this report is on file in the Clerk-Treasurer's office.  

Old Business:  1)      Old water tower renovations- -discussion was held on the old water tower improvements. The money needs to be spent out of the Cumulative Building Fund this year as it was not re-established for 2010.  

2)      For the Town Manager residency requirements, John Casey stated that the council could set the living requirements to what ever they wanted to do. There was some concern expressed putting a limit on where a person could live. The position is budgeted for 2010. The position needs to be advertised so interviews can be arranged. It was decided that Brian Melchi would check into advertisements that he had seen so something could be developed for advertising for the position.

3)      KIRPC Economic Development Questionnaire- -Susie Sigo put together a list of improvements over the past 5 years and hopes for future projects. Brian Melchi will contact Nate at KIRPC and talk with him about this. 

4)      Because of the significant difference in the two quotes received for the work, Charlie Illingworth will get in touch with Mike Coty and ask that he look at his quote again.  

5)      IACT Medical Trust- -Kay Brown stated that the deadline had passed for the Town to be able to get into the insurance pool for this year but when our renewal comes up May 1^st we should be able to do something at that time. 

New Business:  1)      KIRPC- -Pat Berger gave an update on the Housing Grant stating that we would have 14 residents moving forward with the grant procedure. The amount allowed per home has been raised to $20,000. 

2)      Bids for the Fire Station grant must be opened by the end of April. 

 3)      Brian Melchi stated that KIRPC has also taken over the Buy-Back Program with the flooding issues on home in Remington. 

Clerk-Treasurer 

Kay Brown asked permission to transfer money within the General Fund Plan Commission Budget in the amount of $75 from 1-130 into 2-210 to cover office supply expenses. Jim Stewart moved to allow the transfer. Pat Berger seconded the motion. Motion carried.She also requested to transfer $50 within the MVH budget from 3-350 to 3-351 to cover expenses for the pole-shed electricity.   Jim Stewart moved to allow the transfer, seconded by Susie Sigo. Motion carried. 

Brown stated that the library wanted to know if the town would plow the parking area in the rear of the library and also in the front. Council stated that the town would not plow behind the library because that is library property. The council stated they did not have problem with the front parking area being plowed when the guys do the streets. 

Claims were approved for payment on a motion by Susie Sigo, seconded by Charlie Illingworth. Motion carried. 

There being no further business to discuss, the meeting was adjourned.