Remington Town Council, October 3, 201611/16/2016
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Remington Town Council Meeting

 

 

Date:   October 3, 2016

Time:  6:30 p.m.

Place:  Remington Town Hall, 24 South Indiana St.

 

Members Present

 

Susan Sigo, President; Jim Stewart; Charles Illingworth; Bob Braaksma.

 

Others Present

 

Ryan Byrd, Mark Jones, Zach Lanning, Mike Martin, John Schuetzenhofer, Christina Heath, Kevin Kelly, Sara DeYoung, Jacob Ahler, Carolyn Ahler, Elain Hall, Barb Lawson, Jacob Taulman, Jonathan Cripe, Terri Budde.

 

Susan Sigo opened the meeting with the Pledge of Allegiance.

 

Minutes of the September 6, 2016 Council Meeting, and September 12, 2016 Council Meeting discussed. Jim Stewart made motion to approve minutes. Bob Braaksma second his motion. Motion carried unanimously.

 

JCEDO - Kevin Kelly emailed the annual report.  He also reminded us of the Bicentennial Torch Relay on October 11, 2016.  The torch should arrive at 12:30 at the Jasper County Courthouse.  Jim Stewart and Mark Jones will be torch bearers.

 

RWCDC - Sara DeYoung reported that she has made contact with Ron Tillett of Treasure Keepers and is checking into use of that space.  Sara will be distributing a newsletter this week.  You may go to smalltownoasis.org to obtain the newsletter.

 

JASPER COUNTY SOIL & WATER DISTRICT- Carolyn Ahler requested approval to paint one storm drain in the Town of Remington.  Elizabeth Weaver is the artist who will do the painting, it will be done at no cost to the Town, and it is hopeful that this can be accomplished yet this year.  She requests the Town pressure wash, soap and water scrub the storm drain before the painting, and to rope off around the storm drain after the painting so the paint can dry.  The Town selected the storm drain located between the water tower and the town library.  Jonathan Cripe will notify the library that the storm drain will be painted.

 

 

DEPARTMENT REPORTS

 

Wastewater:

Ryan Byrd reported the following:

 

1.      He is working on the old Bilac (phonetic spelling) to make sure it's running and is getting calls for a price to fix it;

2.      Checked the sewer line at the park and had to fix it.

3.      The new alarm system at the lift station is in.

4.      Ryan requested approval to purchase a new laptop.  Ryan stated his is a 2009 and he currently does all of this reporting online.  The Council directed Ryan to submit a quote for the purpose of a new laptop.

           

Water: 

Mark Jones reported the following:

 

1)      Work is continuing on the water treatment plant.  The roof is on, painting and electrical is being completed, and the driveway has been installed.

2)      Mark has 4 more weeks of class and then will immediately take his test in November.

3)      Mark will be flushing hydrants this month, but no date has been set.

4)      The splash pad was winterized today.

 

Streets:

Zachary Lanning reported the following:

 

1)      The new mower has been purchased and it is saving 1 days of mowing each week.

2)      The Street Department has rearranged the north and south dumps, split them into 2 sections, and ordered new signs.

3)      The big red dump truck has been repaired and returned to the Town.

4)      Mosquito fogging has been completed for this year.

5)      Construction on the park road will start next week.

6)      One-half of the storm drains have been cleaned.

7)      The railroad area has been cleaned from Ohio Street to Illinois Street.

8)      The Street Department is cleaning sidewalks and stop sign areas which should be finished this week.

 

The following quotes were presented during the Streets report:

 

1.      Crack & Seal Repair - Pavement Solutions was the only bid received at a cost of $10,000.25 for 15,375 square yards which is approximately a 20 - 25 block area.  Jim Stewart moved to approve the bid for crack & seal repair with Pavement Solutions.  Bob Braaksma seconded the motion.  Motion passed unanimously.

2.      Street Paving - Three quotes were opened:

a.       Milestone $50,800.00

b.      Town & Country/DeMotte $20,680.00

c.       Extreme Contractors/Reynolds $18,510.00

 

Jim Stewart moved to approve and award the street paving bid to Extreme Contractors.  Charlie Illingworth seconded the motion.  Motion passed unanimously.

 

3.      Tree Quote - The only quote received was from Wiseman Tree Service for a cost of $3,850.00 to remove 3 stumps, 7 trees, and all debris.  Jim Stewart moved to approve the bid and award it to Wiseman Tree Service.  Charles Illingworth seconded the motion.  Motion passed unanimously.

 

Fire:

 

Mike Martin presented the fire report to the council. A copy of this report is on file in the Clerk-Treasurer's office. Mike stated that they have had a normal month with eight (8) runs, 75% of them being on the interstate.  Last month the fire department had hydrant training.  Painting was started at the fire station today.  There will be an Open House at the new Fire Station on October 12, 2016, from 5:30 to 7:00 p.m. and a presentation made at the school on October 11, 2016, in observance of Fire Prevention Week.

 

Police:

 

John presented the police report to the Council.  A copy of this report is on file in the Clerk-Treasurer's Office.  John reported the need for a new flag at the service building.  John will provide the rope and Mark Jones will thread the flag.  He reported that the gutters are plugged and the generator currently is not working.  Mark Jones will look at the generator. 

 

John presented 2 quotes for the purchase of speed radar signs - a radar sign on a trailer at a cost of $5,195.00 with the trailer plus $600 for software and $750 for shipping; and a portable sign that can be mounted to street signs at a cost of $2,900 for the sign, $300 for the software.  Jim Stewart moved to purchase 2 portable signs, software, and the shipping out of the Rainy Day fund.  Bob Braaksma seconded the motion.  Motion passed unanimously.

 

TOWN MANAGER

 

Jonathan Cripe presented the following:

 

1)      Quotes for the purchase of a new park truck were opened and read as follows:  DeFouw Chevrolet quoted a 2016 Silverado Model No. CC15703 at a cost of $22,374.96; Hubbard GM quoted a 2017 Silverado 2WD regular cab at a cost of $21,585.63; and Mann Chevrolet/Delphi quoted a 2017 Chevrolet Model No. CC15703 regular pick-up at a cost of $21,996.00.  The quotes were tabled so that they could be modified to correct the size of the truck bed.

2)      Jonathan will be attending the IACT conference October 4 - 6 in French Lick, Indiana.

3)      Jonathan will be at class the day of the torch run and will not be in attendance.

4)      The Historical Society is to look at the old barn in the next few weeks.

 

TOWN ATTORNEY

 

Attorney Jacob Taulman informed the board it had been a quiet month.  Jacob reporting drafting a resolution for the Clerk-Treasurer which will be addressed later in these minutes.

CITIZEN COMMENTS

 

There were no citizen comments.

 

 

OLD BUSINESS

 

Jonathan presented a Pavement Assessment Management Plan which would need to be completed before we could apply for any INDOT grants.  This plan will prioritize what streets get repaved, and we can apply for grants once this plan is completed.  The quote is for $8,600.00 from Wessler Engineering.  Charles Illingworth moved to approve Wessler Engineering completing a Pavement Assessment Management Plan for the Town of Remington at a cost of $8,600.00.  Jim Stewart seconded the motion.  Motion passed unanimously.

 

NEW BUSINESS

 

Jim Stewart and Mark Jones will be torch bearers when the bicentennial torch passes through Jasper County on October 11, 2016.

 

CLERK-TREASURER

 

Public hearing was held on the 2017 budget.  No additions, corrections, or changes were made to the budget.  The Adoption Hearing is set for October 24, 2016, at 6:00 p.m.

 

Clerk-Treasurer, Terri Budde, presented July's Bank Reconciliation and Financial Statement and August's Bank Reconciliation and Financial Statement that are now being completed through Keystone's Fund Program.  Bob Braaksma made motion to approve the financial statements, with Jim Stewart seconding the motion. Motion carried.  Susie Sigo signed July and August Bank Reconciliation and Financial Statements.

 

Terri Budde requested to retain Char's Accounting to train/assist with reconciliation of bank accounts, year-end reports, W-2s and W-9s on an as-needed basis.  Jim Stewart moved to approve the request to retain Char's Accounting to train/assist with reconciliation of bank accounts, year-end reports, W-2s and W-9s on an as needed basis.  Charles Illingworth seconded the motion.  Motion passed unanimously.

 

Terri Budde presented Resolution 2016-10-03 to combine trash, water and waste water into 1 bank account and establishing a sanitation fund.  Bob Braaksma moved to approve Resolution 2016-10-03.  Jim Stewart seconded the motion.  Motion passed unanimously.

 

Terri Budde presented Resolution 2016-10-03A transferring funds from CEDIT to General to pay outstanding hydrant fees.  James Steewart made motion to accept Resolution 2016-10-03A Transfer of Funds transferring $42,833.20 from CEDIT to General for payment of outstanding hydrant fees.  Bob Braaksma seconded the motion. Motion passed unanimously.

 

Bob Braaksma moved to transfer $2,000.00 from CEDIT Splash Pad to Park Electric to reimburse for expenses incurred by the Park for the splash pad.  Charles Illingworth seconded the motion.  Motion passed unanimously.

 

Jim Stewart moved to transfer $8,958.96 from Rainy Day SEA to Rainy Day Capital Outlay for the payment of the MVH mower.  Charles Illingworth seconded the motion.  Motion passed unanimously.

 

Bob Braaksma moved to transfer $5,607.99 from Rainy Day SEA to Rainy Day Capital Outlay for payment of the server for Town Hall.  Jim Stewart seconded the motion.  Motion passed unanimously.

 

Jim Stewart moved to transfer $3,275.93 from Public Safety 120 FD to Public Safety 340 FD for payment of the balance of annual insurance to Fox Insurance.  Bob Braaksma seconded the motion.  Motion passed unanimously.

 

Claims were approved for payment on a motion by Bob Braaksma with Jim Stewart seconding the motion. Motion passed unanimously.

 

There being no further business to discuss, the meeting was adjourned at 7:33 p.m.

 

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