November 7, 2016 Town Council Meeting12/8/2016
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Remington Town Council Meeting

 

 

Date:   November 7, 2016

Time:  6:30 p.m.

Place:  Remington Town Hall, 24 South Indiana St.

 

Members Present

 

Susan Sigo, President; Pat Berger; Charles Illingworth; Bob Braaksma.

 

Others Present

 

Ryan Byrd, Mark Jones, Luke Neidlinger, Mike Martin, John Schuetzenhofer, Sara DeYoung, Barb Lawson, Jacob Taulman, Jean May, Tracy May, Greg May, Bruce Culver, Jonathan Cripe, Terri Budde.

 

Susan Sigo opened the meeting with the Pledge of Allegiance.

 

Minutes of the September 6, 2016 Executive Meeting, October 3, 2016 Council Meeting, October 24, 2016 Public Budget Hearing, and October 24, 2016 Executive Meeting reviewed. Pat Berger made a motion to approve minutes. Bob Braaksma seconded the motion. Motion carried unanimously.

 

CITIZEN COMMENTS - Bruce Culver inquired about the signs on the entrances into Town, the annexation, the handbook policy of employees for the Town residing in the Town of Remington, the purpose of the flow meter that's been placed on the bridge by the sewage plant; and the progress at the water plant.  Tracy May and Greg May inquired about sewage issues at 818 Missouri Street/Remington, Indiana.

 

RWCDC - Sara DeYoung reported there will be a young Professional's Meeting on November 22, 2016 from 5:30 to 7:30 Eastern time at Carpenter Creek Cellars; she has met with Bob Hall from Seeds of Promise regarding the building that housed the Treasure Keepers Daycare.  Seeds of Promise is very invested in the Remington Community.  They would like the building to remain a daycare, but want whoever takes occupancy to remain useful to the Remington area.  Remington Main Street - Sara is hoping to attract more people through the Young Professionals Meeting.

 

DEPARTMENT REPORTS

 

Wastewater:

Ryan Byrd reported the following:

 

1.      He has been busy with generators in the past month and both are running again;

2.      The pump was down at the Advance lift station plant but is now running well with 98% removal;

3.      Ryan helped with vacuuming leaves on Monday and Friday;

4.      Chlorination has been shut off for the year.

           

Water: 

Mark Jones reported the following:

 

1)      The hydrants were flushed in October;

2)      Last Monday he emptied the west water tower and it was inspected on Wednesday.  He took a sample today and will take another sample on Tuesday;

3)      The water plant is coming along ahead of schedule.  It is hopeful to switch over to the new plant at either the end of January or first of February;

4)      An IDEM Inspector stopped to talk with Mark and Mark took him on a tour of the new water plant;

5)      Mark has completed his water classes and will take his test this Thursday.

 

Streets:

Luke Neidlinger reported the following:

 

1.      The Streets Department spent a great deal of time tearing out the park road the last few weeks. Ryan Byrd helped remove the asphalt and the concrete was poured last Friday. Wednesday the road can be opened;

2.      The Streets Department is picking up leaves now which takes them all day every day.  They are also picking up branches, and the leaves will be picked up as long as the weather holds out;

3.      The Streets Department is hoping to take Mark Jones out to get the snow fence put up in the right place this week;

4.      The Streets Department is going through the snow removal equipment;

5.      Wiseman Tree Service is coming either Thursday or Friday of this week or early next week;

6.      Susan Sigo requested that the Streets Department clean from the bridge to the dump and into the cemetery better next year.

 

Fire:

 

Mike Martin presented the fire report to the council. A copy of this report is on file in the Clerk-Treasurer's Office. Mike stated that they have had an average month and I-65 is still challenging.  They did a fire prevention program at the school and held an open house at the fire station.  The painting at the fire station has been completed.  The annual pork burger/chili dinner will be December 3, 2016, from 11:00 a.m. to 3:00 p.m.  Mike inquired about the possibility of applying for a grant for a lighted sign at the Fire Department.  Council advised Mike to get a design and price so we have a goal to work towards and that it may be a possible joint project with the Mainstreet Committee.

 

Police:

 

John Schuetzenhofer presented the police report to the Council.  A copy of this report is on file in the Clerk-Treasurer's Office.  The street speed radar signs are in and one was present for Council to view.  One sign will be placed on Maine Street and the other site will be determined.  John recently assisted the Newton and Jasper County Drug Interdiction Teams with a meth lab arrest in the Town of Remington.

 

TOWN MANAGER

 

Jonathan Cripe presented the following:

 

1)      Quotes for the purchase of a new park truck were opened and read as follows:  DeFouw Chevrolet quoted a 2016 Silverado 1500 2WD for $21, 158.48 Hubbard Chevrolet (same make and model) $22,056.48; and Mann Chevrolet (same make & model), $22,049.48.  Bob Braaksma moved to accept the bid for DeFouw Chevrolet in the sum of $21,158.48 and to purchase that vehicle for the Park.  Pat Berger seconded the motion.  Motion passed unanimously.

2)      Jonathan presented a change order from Wessler Engineering regarding an environmental review for the trails in the sum of $3,200.00.  Pat Berger moved to accept the change order and submit payment to Wessler Engineering in the sum of $3,200.00 for the environmental review for park trails.  Bob Braaksma seconded the motion.  Motion passed unanimously.

3)      Jonathan presented an engagement letter from Bose McKinney to be able to modify our use of TIF money.  Charles Illingworth moved to approve and execute the engagement letter to Bose McKinney for the purpose of modifying the use of TIF money.  Bob Braaksma seconded the motion.  Motion passes unanimously.

4)      Jonathan stated he and Kristie Taulman, Utilities Manager, will attend the Keystone Annual User Meeting this Thursday in Wabash, Indiana.  The part-time person is not available that day, so Town Hall will be closed at approximately 10:00 a.m. for the remainder of the day.  Town Hall is closed Friday in observance of Veteran's Day.

5)      Jonathan spoke with Jasper County Commissioner Kendall Culp.  They have found someone to run the recycling trailer from 9:00 a.m. to 11:00 a.m. every Saturday.  The trailer must be locked other than those hours, and the area must be kept up.  Pat Berger requested that Jonathan check into the best rate for curbside recycling.

 

TOWN ATTORNEY

 

Attorney Jacob Taulman informed the board it had been a quiet month.  Jacob reported there are several properties that need cleaned up which he will be addressing with the property owners in hopes of avoiding filing lawsuits.  Jacob has mailed collection notices to property owners that are delinquent in the payment of utility bills and the Utilities Manager has reported a good response.  Jacob will be addressing the issue of several unplated vehicles in Remington and will have an amendment to the credit card ordinance at the next meeting.  Susan Sigo requested Jacob looked into how to address the issue of people not removing their trash bins off the streets so the streets can be plowed in bad weather.

 

KIRPC - Pat Berger advised that KIRPC will be raising the grant administration fee but will still charge member counties 5 %.  The Brownfield Assessment Project is moving along and is having issues coordinating with the railroad.  There is a new grant option - Crowd Granting Program - a method of raising money for grants.  The State will match dollars in each leg of giving up to $10,000.  Pat is to provide the Town Manager with additional information.

OLD BUSINESS

 

There was no old business discussed.

 

NEW BUSINESS

 

Charles Illingworth moved to accept the resignation of Christopher Cain as Deputy Town Marshall effective November 7, 2016.  Pat Berger seconded the motion.  Motion passed unanimously.

 

Bob Braaksma moved to reappoint Rick Siela to the library board for 4 additional years starting January 1, 2017.  Charles Illingworth seconded the motion.  Motion passed unanimously.

 

CLERK-TREASURER

 

Clerk-Treasurer, Terri Budde, presented September's Bank Reconciliation and Financial Statement.  Pat Berger made a motion to approve the financial statement, with Charles Illingworth seconding the motion. Motion passed unanimously.  Susan Sigo signed the September Bank Reconciliation and Financial Statement.

 

Discussion held as to retaining an outside source to complete monthly bank reconciliation and financial statements for internal control purposes.  Bob Braaksma moved to retain Char's Accounting as an outside source to complete monthly bank reconciliations and financial statements as an internal control.  Pat Berger seconded the motion.  The vote was:  Pat Berger aye; Bob Braaksma aye; Susan Sigo aye; and Charles Illingworth nay.  Motion passed.

 

Pat Berger moved to accept the claims to pay the monthly bills.  Charles Illingworth seconded the motion.  Motion passed unanimously.

 

There being no further business to discuss, the meeting was adjourned at 7:56 p.m.

 

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